When it comes to business traveling, there is a lot to be put into consideration, not as it is opposed to when you are traveling for vacation. In case you are traveling for business for the first time, it’s vital to note that cost does not play a crucial role as much as your time. In case it is your first time, or simply it’s been a while since you took a business travel, the following is a step by step guideline on the preparations you need to make.
Preparations which are essential prior to making the trip include gathering information on your company’s travel policies, booking, and packing.
A great company travel policy is used for the protection of companies’ employees while traveling, to reduce the small business travel expenses, and to limit clients’ legal liabilities. It should be developed by starting with the booking of any trip and ending with paperwork the company’s employees file after their return.
To establish a travel policy, a set of rules are developed to guide the company’s travelers. These guidelines must be communicated regularly to these employees. The guidelines should show the preferred providers, per diem rates, the service class to choose, and other basic guidelines. Also, some specifics must be addressed wherever applicable. For example, companies don’t want their employees spending all day at an airport in which is not their final destination. In such cases, the company may want to specify a layover if it saves the company over $300 off the air flight. This is just an example. In reality, many small businesses won’t require an employee to spend several more hours in a city that’s on its way to Fargo to save just a few dollars.
Negotiating airline rates is becoming more difficult these days due to airlines consolidating, the narrowing of routes, and the limited discounts available that would protect the airlines already shaky bottom lines. Nevertheless, negotiating airline rates can still be done with thorough data.
When working on negotiating with airlines, the company’s manager must be able to demonstrate a significant level of travel volume to even get an airline to answer the phone for negotiations. The manager must also be able to shift and control that volume to the preferred airline. Once those foundations are established, he/she must be realistic in setting negotiations that are based on the company’s travel program. And if the manager is not experienced in these types of negotiations, he or she may need to consult experts to assist with this process.
There is a true saying that better preparation prevents poor performance, and this can be applied with the negotiation process as well. The following are certain steps companies should adhere to for more propensity of success with this negotiation process:
The corporate travel services for business travelers by Ryanair is known as business plus. The ticket price for this plan starts at $78.50 (69.99 €), and it includes free changes on the travel day. Business passengers will have premium seating, but it’s subject to availability. Fast track security will be accessible for these passengers at selected airports as well. Also, passengers are able to take a free 10 kg cabin bag along with a small carry-on and a free 20 kg check-in bag. Business passengers also don’t have to go through queues because a dedicated business plus desk will be provided at the airport. Passengers will, however, have to pay for food and drinks regardless if they board on first or last. Ryanair is offering this business class service to all its flights as it pursuing to gain a larger portion of the corporate travelling market of Europe.
Ryanair has been following their competitor, EasyJet. Both of them have been adding new destinations in order to win over more business passengers and to improve the frequency of flights. They both know that passengers these days want different things. It’s no long the lounge, free food, and free drinks. It’s not to spend all day at the airport, but to spend more time at the meetings, and to have more value for the money.
Having said this, Ryanair’s chief marketing office, Kenny Jacobs, assured that the business plus fair would always be more affordable than the flexible business fare from another carrier. And even though there would be no installation of different seats and no curtains, the business passengers would be located at the very front and back of the planes to ensure these passengers can easy and quickly get on and off the plane.
In case you work for a company that does not have a lot of employees, it is highly likely that your company has a travel policy. The policy is very vital in determining how much you can spend during your trip and where you can spend it. How stiff your company policy is, will vary, but the most common policies have preferred hotel chain, airline, and car rental partner. Of course, there are exceptions for traveling with clients, billable travel and special events.
Booking for travel differentiates from personal travel in the case that, when you are traveling for business, time is of the essence. Direct costs can be made for things such as hotels and airline. In cases where you are not working, there is also an opportunity of cost charged.
When it comes to what you pack for a business trip, the weather will not necessarily be a determinant. There is a great need to look into the kind of environment that you will be in, and the number of the business meetings that you will get to attend. The kind of associations you have and activities you partake, will determine the dress code that will be most appropriate, hence what you shall pack.
Of course, now during the trip, there are also factors that are highly relevant, so as to ensure your trip is successful. It is vital to think about flexibility, organization, and your corporate credit card.
Mistakes, when it comes to business trips, are unfortunately inevitable. Therefore, one needs to roll with the punches and just be flexible. Common irregularities, such as flight delays and cancellations, will stop you, but an easy solution might be using an application, such as TripIt, that will alert you in case anything comes up.
When it comes to business trips, you have to keep your act together. You have to be conscious of your time and monitor your spending by keeping receipts. Many companies have adopted the use of Concur that monitors all expenses during a business trip.
There are instances whereby companies issue their employees’ corporate credit cards, while in other cases you use your personal credit card. In case you are issued with a credit card, ensure that you are up to date with your company’s policy, so that you can monitor and keep track of charges.
Business travel can be quite different from leisure travel. There is a lot of focus on the time when it comes to business travel because there is more pressure to ensure things get done in time and there are stringent time lines to be met in terms of business activities.
This makes it paramount for any person on a business trip. Time should be well managed and spent well to ensure that all activities are accomplished as planned. Therefore, for a long time there has been an emphasis on the efficiency of any business travel arrangements done through travel companies.
Apart from being keen on time, business travelers are also keen to ensuring that they use up as few working days as possible traveling. If a trip can take three days, then business travelers will prefer it takes three days and not any longer. The reason behind this could be due to the fact that traveling is an expense and businesses will endeavor to keep their expenses to the minimum so as to maximize on profits. A travel management company provides support, especially in terms of logistics for a business traveler, and it is important that they make the traveling process as smooth as possible and to take the least time possible so that maximum time can be allocated for handling the business at hand.
When looking for a travel management company, most companies will consider the logistics involved as well as the performance of the travel management company. While expenses are a major determiner, statistics show that most companies will look at logistics and efficiency and will not mind spending more, if it leads to improved efficiency.
The comfort of those traveling is also a point to consider as this may result in improved performance by those traveling to conduct business. Hence, the extra expense is actually viewed as an investment for better performance.
Globally, travel companies are slowly starting to make use of data analysis, so as to be able to monitor trends and thus be in a better position to not only offer improved services but to also offer personalized services that provide more comfort and efficiency for each traveler according to their specific needs. Some are monitoring trends with the aim of ensuring that business traveler has a stress free experience.
With this sector expected to generate $1.6 trillion by 2020, it is clear why travel companies are seeking to improve their services and attract more clients.
Most business travelers now prefer to employ the use of technology, especially mobile applications so as to handle reservations and booking by themselves, which they can personally make sure, it is in accordance to their desires, and therefore more travel companies are embracing the use of mobile applications. With a growth forecast of 12 % for the year 2016, the business traveling sector is steadily growing.
The entrepreneur Ilana Greene put a lot of planning into her business travel. Since that, she is a small business owner, her primary concern is cost-effective travel means. On several occasions, the business travel proves expensive to her, because she books on short notice that implies she has to go during peak times.
Despite her inability to control the costs, the company can meet the cost, and give her comfortable traveling. As a business person, Ilana knows how to cut travel cost by taking advantage of opportunities or even planning in advance. The following are tips that she uses to cut cost, that you may also fund useful when traveling.
To ensure her company saves money, Ilana asks for corporate discounts. Especially when she books a flight on short notice, she just calls the airline and books online. Asking for corporate discount gives her many advantages including the size of the company, and the number of passengers is irrelevant when booking. There are many hotels, car rental agencies, and airlines giving discounts, with some giving as high as 25 % discount.
By joining a frequent flyer program, Ilana is able to get rewards from credit card companies. She uses Southwest airline Visa Signature card, which gives her one point for each dollar spent and 2 points for each dollar she spends with approved Southwest Rapid Rewards partners for hotels and car rentals.
With these points, she can travel freely on Southwest in two years and a United Airline’s frequent flyer for two free flights per year. The discount and the points accumulated saves her business a lot of money and helps her write off the travel expense from tax.
What is key to the techniques, is to install a travel agent app that allows her to contact an agent directly through the e-mail.
Ilana uses Campbell Travel Agents to book flights to get access to their affiliate companies and travel partners. Through travel agents, she has been able to save thousands of dollars.
Regional airports usually give Ilana subsidies travel fares and offer her improved checkpoint security that improves her overall travel experience. Also, use a network of regional airports helps Ilana be more productive since she is less concerned about booking arrangements, especially at peak times such as winter storm.
Since train travel is less costly than air transport, Ilana has found it useful in saving money and having comfortable travel. Plus, the train travel saves her money on accommodation.
As long as there are no specific risk factors, traveling while pregnant is not a cause for concern. If, however you are expecting twins say, then long travels are not recommended. Be sure to discuss your trip with your midwife or doctor prior to departure.
It is best to travel between 16 – 28-weeks. After the fourth month of pregnancy, miscarriage risks are lowered and traveling until the end of pregnancy should be relatively safer. Prior to leaving, be sure to check your repatriation contract or insurance to ensure that your pregnancy is not an exclusion clause. Be sure to understand as much information as possible about health conditions in your city of destination.
Be aware of altitudes higher than 2,000 meters, as the fetus may be deprived of oxygen at this height. This is particularly relevant during the first tri-mester. It is also not recommended to partake in sporting events. Do not visit locations rife with yellow fever or malaria. And especially be aware of locations with limited healthcare or medical development.
You can fly during pregnancy if you have no complications such as placenta anomaly, uncontrolled diabetes, risk of premature birth or hypertension. Most airlines however will request that you provide them with a recent certificate of medical soundness if your due date is close. After 37-weeks they may refuse to allow you onboard. Be sure to check with each airline for their stipulation on pregnant passengers, as all have some variation.
Remember too that seats on a plane can be narrow and may be uncomfortable. Motion sickness can be increased during pregnancy and nausea may be experienced also. Wearing compression socks may inhibit swelling and moving throughout the plane’s cabin periodically may help maintain proper circulation.
If you are traveling via car, be sure to wear the proper safety restraints. The belt will protect you and your fetus in case of an accident. Place the belt as low as possible so that it is cradling the pelvis and belly. It is not recommended to go on long road trips (no longer than 2- to 300-kilometers per day) and you should always avoid cars that jolt. Stop regularly and walk a bit to relax.
Trains are the most commonly suggested forms of transportation for pregnant women. It is the least taxing and can be the most reliable. In addition, it allows you to move through the cabins freely.
Speak with your physician to ensure that all of your immunizations are up-to-date prior to traveling. Discuss which ones are safe for pregnant woman and which are not. Living vaccines should be avoided. These include rubella, mumps, measles and tuberculosis. Inactive vaccines such as diphtheria and tetanus are acceptable. If absolutely needed, immunization from yellow fever can be administered but most favorably during the first trimester.
Any infectious disease is a serious health threat for you and for your child. A concern is malaria due to how dangerous it can be. Pregnant women are encouraged to avoid all infected areas of the world. It is it impossible to avoid, be sure to go out fully covered and ask your physician to give you a repellent. Be aware though that not all preventative drugs are safe for pregnancy – chloroquine, proguanil and quinine are some drugs used for malaria that are compatible. As much as possible, travel throughout clean and hygienic conditions as much as possible. Be very careful with ingesting water and food. Never take any unknown medications.
Always prioritize travel to countries where health infrastructures are built up and strong. Be sure to check with your insurance policy prior to your departure.
Influenza A/H1N1 is caused by type A influenza viruses. It is a highly contagious disease of the respiratory system. From late March to early April of 2009, human cases of contamination with swine influenza virus were reported in the United States, Mexico and throughout the world. It has been concluded that these specific cases were caused by a new virus called H1N1, and not the swine flu virus classic presentation. This newer form of the virus is cause for concern due to its human-to-human contamination ability. The direct swine flu differed in that it spread only via direct contact with contaminated swine. Currently, the mortality rate is sustained at approximately 0.5 %, with 209 countries being affected and suffering 14,000 deaths. There is an effective vaccine to fight the pandemic influenza A/H1N1 virus.
Immunity as of this time, is in question. There are no known effective mechanisms.
The H1N1 virus is contagious and can be spread from human-to-human. Studies however on how easily it spreads are still being formulated. Currently, the spread is thought to occur in much the way that seasonal flus spread – via sneezing, touching infected areas and coughing. H1N1 is not spread through food. It cannot contaminate humans from preparing, or eating pork.
There are particular risks for people with diabetes, respiratory disease and cardiovascular diseases. This group has a higher risk of contracting the virus, and suffering more severe complications upon contraction. People over 65-years of age are considered high-risk, as are children between 6- to 23-months old.
After exposure, most patients show symptoms between two to eight days. Symptoms present as influenza-like in nature with body aches, sore throat, fever, runny nose, vomiting, diarrhea and nausea. In more severe cases, or with patients at higher risk, it can develop to pneumonia, respiratory difficulty and even failure, along with possible death. Influenza A/H1N1 may also aggravate existing chronic conditions.
Hand washing has proven to be the most effective preventative activity. Using soap and water effectively, or using hand sanitizers, showed the most reliable action people can take to avoid contamination. Beyond that, keeping general health at its optimal along with adequate restful sleep can help with prevention. Also, avoiding contaminated surfaces and people who may be affected are ways to stay unaffected. Any experience however with joint pain, fever or headache should be addressed with formal medical assessment immediately.
Antiviral drugs can be used during treatment. Both zanamivir and oseltamivir are recommended effective drugs. Any experience of flu-like symptoms post possible contamination, should be addressed formally by a medical professional. Antiviral drugs may be prescribed and can ease flu-like symptoms. Efficacy is most reliable within 2 days of contamination and presentation of symptoms.
Bird flu viruses, which are natural to birds, cause Avian Flu. Their intestines are the breeding ground for the virus although the birds themselves rarely get ill from them. Avian flu, however, is highly contagious among birds and can be lethal for birds that are domesticated, including turkeys, chickens and ducks.
Avian flu also has subtypes within its heading. Some of these subtypes are easily spread to humans. One example is the H5N1 virus. This influenza A virus subtype predominantly presents in birds and is not lethal to them, or contagious among them. They have occurred in humans, however, though they are very rare. The norm of contamination is with people who had direct or immediate contact with the H5N1-contaminated surface or with H5N1-infected poultry.
Since 2004, 467 cases of H5N1 have occurred throughout the world, as per the World Health Organization. Of those cases, 282 were fatal. In 2009, China was the location for 7 confirmed cases and 4 fatalities. Egypt reported 39 confirmed cases and no deaths. Cambodia had 1 confirmed case and no death. Vietnam reported 5 confirmed cases all resulting in death.
Thus far, an effective vaccine has not been made available to fight the H5N1 virus. There are yearly vaccines to effectively manage seasonal influenza but these vaccines do not protect recipients from pandemic influenza.
At this time there is no immunity barrier against avian flu in the human form. There also, however, is no evidential data to support bird-to-human or environment-to-human contamination. There also is no proof of human-to-human contamination and transmission.
A high-risk populace is evident for people who are closely tied to infected domestic poultry. This puts them at direct risk for contamination. Travelers are at a positive risk when visiting wild bird markets or visiting bird markets. In addition there also are risks when eating undercooked or uncooked poultry, including derivative products such as eggs.
Normally symptoms for avian flu occur between 2 – 8 days of contamination and exposure. Usually a high fever is the first sign (upwards of 38°C), along with headaches, nausea, chills and other flu-like symptoms. Patients also suffer from fluid in the lungs, which can cause shortness of breath and coughing.
Prevention is an important management tool for Avian Flu. Travelers should always avoid eating undercooked or uncooked poultry, again including eggs. It also is recommended that surfaces that may possibly be contaminated are avoided. This can be any surface with fluids from tainted poultry, feces or other animal contaminants. Travelers should wash their hands thoroughly prior to eating, after changing diapers, after using the bathroom and after any direct contact with animals, babies or feces.
There are no vaccines developed to effectively protect against H5N1 virus in humans. Vaccines are available to manage seasonal influenza, but not against pandemic influenza. Tamiflu, known also as oseltamivir, is a neuraminidase inhibitor that can reduce the duration and severity of seasonal influenza symptoms. Its potency is predicated however on its early onset administration. It may improve a patient’s survival if given early enough, however clinical data is limited.
After one has selected a location to visit, it is important to collect a much information as possible for about the destination. One should seek clarity on the laws and customs governing the area. One should also gather information about the weather conditions to expect and any danger that can arise during the trip. Information about the destinations of choice can be found in NetGlobers pages for travel advice.
Additional information that the person traveling can look for is the legal documents required to enter the country. One should ensure to have a passport that is up to date since specifications by countries about the legality of visas vary differently. In an event where one plans to drive to the destination, the driving license should be up to date, and the owner should be acutely aware of the laws governing roads at the select destination.
The person planning to travel should gather information on how much they would spend and therefore estimate the amount they would have to withdraw when they arrive. They should ensure that there is a certain amount of money in the currency of the country they are visiting to in case their home currency is not usable. The person traveling should visit the doctor for examination before making the trip to get closure on their medical state. Ensure that a few photocopies of the passport and other vital documents are packed safely before making the journey.
It is important to have all your door locks, and windows checked to ensure they are functioning as required. It is very unsafe to leave even a single window in the house open. Electrical appliances in the home should be unplugged so as to prevent any losses arising from fires or any other eventualities. Water coming into the house should be turned off before leaving and so should the gas valves and thermostat. The person traveling can also set timers to switch on the lights at certain times to repel those who might think that the house is empty. The security alarm in the house should be left open and information sent to the security provider informing them of the length of the trip. Neighbors should also get a notice about the trip so that they can call authorities whenever they suspect any burglary attempt.
To make the house look occupied, one should inform mail and newspaper providers to cancel deliveries to your home temporarily. The neighbors can also help in collecting the messages. The homeowner can hire someone to mow their lawns or clear snow from the driveways to keep the home looking occupied. A car can also be left parked outside if possible. The message left on the answering machine should not disclose your absence from the house.
Before going to visit a new place, it is important to receive vaccinations to prevent certain possible infections that may be prevalent in the area. A vaccine results in some mild effects when administered. The normal side effects of receiving vaccinations include a slight fever, and the area that is injected becomes sore. Body reaction, however, varies differently for different people. Some may experience more severe side effects from the same vaccines. Travelers should not have the fear of being given several vaccines for various ailments at the same time since it does not increase the chances of suffering more side effects.
Some people may experience severe allergic reactions from the vaccines. Such effects include; becoming weak in the body, racing heartbeat, swelling of the throat, high fever and difficulties in breathing. In an event that one has such conditions, a doctor should be called in immediately and an apparent cause of the symptoms given.
Vaccines are given to people traveling to prevent them from acquiring diseases such as hepatitis A, anthrax, DPT, hepatitis B, influenza, measles and, yellow fever among other ailments. Vaccines for every disease causes different side effects on the body. If a person is given vaccination for yellow fever, they may experience reddening of the body, fever swelling and soreness for up to ten days. Anthrax vaccine may cause nausea, headaches, fatigue and itching. Administering the polio vaccine can result in loss of appetite, fever, vomiting and fatigue for less than three days.
In case an individual receives the vaccination for Japanese encephalitis, effects may include abdominal pain, rash, tired muscles, and seizures in acute situations. Measles is another disease that people receive immunization. Effects from the measles vaccine include swelling of glands in the neck and cheeks, rash, stiff joints and low levels of consciousness in the extremes. Many other diseases that people get immunized against all have their unique effects. A traveler should ensure that they have knowledge on these effects.
Administering vaccines depend on many qualities of the person receiving them. Factors that medical practitioners consider include the age, travel destination, previous vaccines received, the health condition and the time of the year one is traveling. These factors determine whether it is safe to give the vaccine or not.
While carrying on with our daily duties, we come across many emergency situations. An emergency is a serious event which requires urgent attention to contain. If an accident happens near you, that is an emergency since there are lives under threat. Other examples of emergency situations include fire breakout, drowning, medical emergencies, and flooding among other occurrences.
If one witnesses an emergency, it is important that they contact the appropriate services to handle the situation. Acting appropriately during an emergency can help to save a person or many people from death. If one has witnessed someone stealing from another person, the police should be the first to call. Medical emergencies require one to call paramedics while firefighters are called to put out fires and offer first aid. If one comes across a scene of an accident, they ensure they put up life savers to avoid any further occurrences and then report to the authorities. If someone has been struck by electricity, those helping to control the situation should cut the power to avoid getting electrocuted themselves.
Emergency numbers in most countries operate without even switching on the mobile phone. Phone booths also offer emergency calls without having to pay anything. One can also use a landline device to make the calls. The emergency number for European countries is 112.
When one happens to witness an incident, it is important to try remaining calm no matter how dangerous the situation may seem. Panicking can cause one to give wrong information while reporting and therefore derail the rescue mission. While making a report to the appropriate authority, one should give their name first. You should also read out your phone number to the service provider to help them call you back if they need to. Reading your number to them assures them that the matter is serious, and you are not pranking them.
While reporting emergencies, it is important to explain clearly the type of incident that has happened. Vivid description is necessary as it enables the customer care provider to know what kind of help to send. The one reporting the incident should give as much information as they can. Information about the street, door number, entry code, or the city can help the rescuers to arrive at the location as fast as possible. Information about the victim should be clearly given. One should give the number of people who have been affected and a rough estimate of their age and gender.
Information on whether the victims are bleeding or in pain or how they are lying down, should not be left out. It is also important to mention the type of first aid that the victims have been given and the security measures that have been undertaken to ensure the situation does not escalate for the worst. The reporter should warn the emergency operator of the danger of fire or explosion if there is a possibility of happening. The call should end after the interlocutor has collected as much information as they require.
Air travel is one of the most efficient modes of transport. This form of locomotion involves many regulations to ensure the safety of the passengers. It is important for all passengers to abide by the set rules since emergencies on air crafts can suddenly escalate into a crisis. A passenger in an airplane is allowed to have carry-on items not exceeding 12 kilograms. Examples of such commodities include a wheelchair, laptop, stroller or a purse.
Passengers on planes should abide by all the set rules. The airports feature security rules for liquids that can be carried onto the aircraft. A fluid is anything from water, syrup, creams, perfumes, shaving cream, toothpaste, gels, and any other product that can flow. Passengers are encouraged to put all the liquids in the luggage that is checked. The check is because the liquids that they take on board have set regulations to control them. The liquids that the passenger may require on board should be put in a single transparent bag while they are undergoing security checks. No liquid container should contain more than 100 ml of content, and they should all fit in only one plastic bag.
A lighter is a popular item among people who smoke. It is, therefore, a common commodity seen on a daily basis at airports. Passengers have permission to carry lighters on board although they are supposed to remain with them throughout the trip. Lighters should not be put in your hand luggage or the luggage that is checked either. A parent is allowed to carry baby food that they deem enough for their children throughout the trip. The parents may, however, have to taste the food items at the security checks to ascertain their legality. In case one is taking medication for a particular illness while going on a flight, they are allowed to carry them on board. One is however required to present documentation to prove that they need this drugs.
It is important for the one traveling to ensure that they are well versed with the airport regulations to avoid situations that may be embarrassing from occurring at the security checks. One should carry only the items that they need. You should also ensure you have a transparent bag before you arrive for the safety audit. Travelers are advised not to waste time to wrap gifts for friends since they will be unwrapped at the checkpoints.
There are certain items that one cannot carry on airplanes. Sharp objects that can be used for cutting are considered as dangerous and therefore they are illegal to have on a plane. One can also not turn up for security checks carrying equipment such as baseball bats or clubs. Such equipment can endanger the lives of other passengers. Firearms are allowed for the legal holders of a license although they should only be in the checked luggage. Other forbidden objects include explosives and chemical contents.