When it comes to business traveling, there is a lot to be put into consideration, not as it is opposed to when you are traveling for vacation. In case you are traveling for business for the first time, it’s vital to note that cost does not play a crucial role as much as your time. In case it is your first time, or simply it’s been a while since you took a business travel, the following is a step by step guideline on the preparations you need to make.
Preparations which are essential prior to making the trip include gathering information on your company’s travel policies, booking, and packing.
A great company travel policy is used for the protection of companies’ employees while traveling, to reduce the small business travel expenses, and to limit clients’ legal liabilities. It should be developed by starting with the booking of any trip and ending with paperwork the company’s employees file after their return.
To establish a travel policy, a set of rules are developed to guide the company’s travelers. These guidelines must be communicated regularly to these employees. The guidelines should show the preferred providers, per diem rates, the service class to choose, and other basic guidelines. Also, some specifics must be addressed wherever applicable. For example, companies don’t want their employees spending all day at an airport in which is not their final destination. In such cases, the company may want to specify a layover if it saves the company over $300 off the air flight. This is just an example. In reality, many small businesses won’t require an employee to spend several more hours in a city that’s on its way to Fargo to save just a few dollars.
Negotiating airline rates is becoming more difficult these days due to airlines consolidating, the narrowing of routes, and the limited discounts available that would protect the airlines already shaky bottom lines. Nevertheless, negotiating airline rates can still be done with thorough data.
When working on negotiating with airlines, the company’s manager must be able to demonstrate a significant level of travel volume to even get an airline to answer the phone for negotiations. The manager must also be able to shift and control that volume to the preferred airline. Once those foundations are established, he/she must be realistic in setting negotiations that are based on the company’s travel program. And if the manager is not experienced in these types of negotiations, he or she may need to consult experts to assist with this process.
There is a true saying that better preparation prevents poor performance, and this can be applied with the negotiation process as well. The following are certain steps companies should adhere to for more propensity of success with this negotiation process:
The corporate travel services for business travelers by Ryanair is known as business plus. The ticket price for this plan starts at $78.50 (69.99 €), and it includes free changes on the travel day. Business passengers will have premium seating, but it’s subject to availability. Fast track security will be accessible for these passengers at selected airports as well. Also, passengers are able to take a free 10 kg cabin bag along with a small carry-on and a free 20 kg check-in bag. Business passengers also don’t have to go through queues because a dedicated business plus desk will be provided at the airport. Passengers will, however, have to pay for food and drinks regardless if they board on first or last. Ryanair is offering this business class service to all its flights as it pursuing to gain a larger portion of the corporate travelling market of Europe.
Ryanair has been following their competitor, EasyJet. Both of them have been adding new destinations in order to win over more business passengers and to improve the frequency of flights. They both know that passengers these days want different things. It’s no long the lounge, free food, and free drinks. It’s not to spend all day at the airport, but to spend more time at the meetings, and to have more value for the money.
Having said this, Ryanair’s chief marketing office, Kenny Jacobs, assured that the business plus fair would always be more affordable than the flexible business fare from another carrier. And even though there would be no installation of different seats and no curtains, the business passengers would be located at the very front and back of the planes to ensure these passengers can easy and quickly get on and off the plane.
In case you work for a company that does not have a lot of employees, it is highly likely that your company has a travel policy. The policy is very vital in determining how much you can spend during your trip and where you can spend it. How stiff your company policy is, will vary, but the most common policies have preferred hotel chain, airline, and car rental partner. Of course, there are exceptions for traveling with clients, billable travel and special events.
Booking for travel differentiates from personal travel in the case that, when you are traveling for business, time is of the essence. Direct costs can be made for things such as hotels and airline. In cases where you are not working, there is also an opportunity of cost charged.
When it comes to what you pack for a business trip, the weather will not necessarily be a determinant. There is a great need to look into the kind of environment that you will be in, and the number of the business meetings that you will get to attend. The kind of associations you have and activities you partake, will determine the dress code that will be most appropriate, hence what you shall pack.
Of course, now during the trip, there are also factors that are highly relevant, so as to ensure your trip is successful. It is vital to think about flexibility, organization, and your corporate credit card.
Mistakes, when it comes to business trips, are unfortunately inevitable. Therefore, one needs to roll with the punches and just be flexible. Common irregularities, such as flight delays and cancellations, will stop you, but an easy solution might be using an application, such as TripIt, that will alert you in case anything comes up.
When it comes to business trips, you have to keep your act together. You have to be conscious of your time and monitor your spending by keeping receipts. Many companies have adopted the use of Concur that monitors all expenses during a business trip.
There are instances whereby companies issue their employees’ corporate credit cards, while in other cases you use your personal credit card. In case you are issued with a credit card, ensure that you are up to date with your company’s policy, so that you can monitor and keep track of charges.
Business travel can be quite different from leisure travel. There is a lot of focus on the time when it comes to business travel because there is more pressure to ensure things get done in time and there are stringent time lines to be met in terms of business activities.
This makes it paramount for any person on a business trip. Time should be well managed and spent well to ensure that all activities are accomplished as planned. Therefore, for a long time there has been an emphasis on the efficiency of any business travel arrangements done through travel companies.
Apart from being keen on time, business travelers are also keen to ensuring that they use up as few working days as possible traveling. If a trip can take three days, then business travelers will prefer it takes three days and not any longer. The reason behind this could be due to the fact that traveling is an expense and businesses will endeavor to keep their expenses to the minimum so as to maximize on profits. A travel management company provides support, especially in terms of logistics for a business traveler, and it is important that they make the traveling process as smooth as possible and to take the least time possible so that maximum time can be allocated for handling the business at hand.
When looking for a travel management company, most companies will consider the logistics involved as well as the performance of the travel management company. While expenses are a major determiner, statistics show that most companies will look at logistics and efficiency and will not mind spending more, if it leads to improved efficiency.
The comfort of those traveling is also a point to consider as this may result in improved performance by those traveling to conduct business. Hence, the extra expense is actually viewed as an investment for better performance.
Globally, travel companies are slowly starting to make use of data analysis, so as to be able to monitor trends and thus be in a better position to not only offer improved services but to also offer personalized services that provide more comfort and efficiency for each traveler according to their specific needs. Some are monitoring trends with the aim of ensuring that business traveler has a stress free experience.
With this sector expected to generate $1.6 trillion by 2020, it is clear why travel companies are seeking to improve their services and attract more clients.
Most business travelers now prefer to employ the use of technology, especially mobile applications so as to handle reservations and booking by themselves, which they can personally make sure, it is in accordance to their desires, and therefore more travel companies are embracing the use of mobile applications. With a growth forecast of 12 % for the year 2016, the business traveling sector is steadily growing.
The entrepreneur Ilana Greene put a lot of planning into her business travel. Since that, she is a small business owner, her primary concern is cost-effective travel means. On several occasions, the business travel proves expensive to her, because she books on short notice that implies she has to go during peak times.
Despite her inability to control the costs, the company can meet the cost, and give her comfortable traveling. As a business person, Ilana knows how to cut travel cost by taking advantage of opportunities or even planning in advance. The following are tips that she uses to cut cost, that you may also fund useful when traveling.
To ensure her company saves money, Ilana asks for corporate discounts. Especially when she books a flight on short notice, she just calls the airline and books online. Asking for corporate discount gives her many advantages including the size of the company, and the number of passengers is irrelevant when booking. There are many hotels, car rental agencies, and airlines giving discounts, with some giving as high as 25 % discount.
By joining a frequent flyer program, Ilana is able to get rewards from credit card companies. She uses Southwest airline Visa Signature card, which gives her one point for each dollar spent and 2 points for each dollar she spends with approved Southwest Rapid Rewards partners for hotels and car rentals.
With these points, she can travel freely on Southwest in two years and a United Airline’s frequent flyer for two free flights per year. The discount and the points accumulated saves her business a lot of money and helps her write off the travel expense from tax.
What is key to the techniques, is to install a travel agent app that allows her to contact an agent directly through the e-mail.
Ilana uses Campbell Travel Agents to book flights to get access to their affiliate companies and travel partners. Through travel agents, she has been able to save thousands of dollars.
Regional airports usually give Ilana subsidies travel fares and offer her improved checkpoint security that improves her overall travel experience. Also, use a network of regional airports helps Ilana be more productive since she is less concerned about booking arrangements, especially at peak times such as winter storm.
Since train travel is less costly than air transport, Ilana has found it useful in saving money and having comfortable travel. Plus, the train travel saves her money on accommodation.
After one has selected a location to visit, it is important to collect a much information as possible for about the destination. One should seek clarity on the laws and customs governing the area. One should also gather information about the weather conditions to expect and any danger that can arise during the trip. Information about the destinations of choice can be found in NetGlobers pages for travel advice.
Additional information that the person traveling can look for is the legal documents required to enter the country. One should ensure to have a passport that is up to date since specifications by countries about the legality of visas vary differently. In an event where one plans to drive to the destination, the driving license should be up to date, and the owner should be acutely aware of the laws governing roads at the select destination.
The person planning to travel should gather information on how much they would spend and therefore estimate the amount they would have to withdraw when they arrive. They should ensure that there is a certain amount of money in the currency of the country they are visiting to in case their home currency is not usable. The person traveling should visit the doctor for examination before making the trip to get closure on their medical state. Ensure that a few photocopies of the passport and other vital documents are packed safely before making the journey.
It is important to have all your door locks, and windows checked to ensure they are functioning as required. It is very unsafe to leave even a single window in the house open. Electrical appliances in the home should be unplugged so as to prevent any losses arising from fires or any other eventualities. Water coming into the house should be turned off before leaving and so should the gas valves and thermostat. The person traveling can also set timers to switch on the lights at certain times to repel those who might think that the house is empty. The security alarm in the house should be left open and information sent to the security provider informing them of the length of the trip. Neighbors should also get a notice about the trip so that they can call authorities whenever they suspect any burglary attempt.
To make the house look occupied, one should inform mail and newspaper providers to cancel deliveries to your home temporarily. The neighbors can also help in collecting the messages. The homeowner can hire someone to mow their lawns or clear snow from the driveways to keep the home looking occupied. A car can also be left parked outside if possible. The message left on the answering machine should not disclose your absence from the house.
After a flight, a passenger may experience certain effects on the body. Economy-Class Syndrome is a condition that comes up due to less blood circulation that may result in blood clots in the system. The leading causes of the disease are several hours of immobility and stiffness due to inability to stretch the legs. Low cabin pressure, dehydration and low humidity can also increase the risk of vein thrombosis.
Symptoms of Economy-Class Syndrome include swellings on the legs, cramps and also swollen knees. Some of the symptoms of thrombosis are not visible. Remaining seated with the legs crossed can worsen the effects of thrombosis. Activities that increase the risk of Economy-Class Syndrome include smoking of tobacco, exposure to excess heat, use of oral contraceptives, being overweight, and consumption of alcohol. Thrombosis is a serious condition which requires urgent action to prevent more complications. The condition has the potential to become pulmonary embolism if the clots travel to the pulmonary artery through the blood stream. The embolism can make one experience sharp chest pains and spitting blood. The worst case scenario can lead to death.
Economy-Class Syndrome can be reduced by ensuring that you move around the cabin frequently to enhance circulation of blood. It is advisable to remove the shoes in the plane to allow free toe movement. Flexing joints whenever you can and ensuring the feet remain flat on the floor while you are seated is a good habit to reduce Economy-Class Syndrome. The thighs can be exercised by sliding the feet forward and then backward severally. It is advisable that one dresses in loose clothes when taking flights to avoid swelling due to clots where the clothing is tight. Staying hydrated and avoiding alcohol can aid in reducing the effects. One can also take medication to prevent the condition. People with heart conditions may be given antecedents to manage the consequences of thrombosis. Upon arrival, it is advisable for one to take a slightly warm shower and rest to enhance quick recovery.
Jet lag is another common effect of air travel. It comes up as a result of the sudden change of time zones. The condition is common in people traveling to the east and is experienced by up to three individuals in a group of four. Effects of jet lag include mood shifts, tiredness, and occurrence of sleep disorders. A passenger is advised to try sleeping onboard with earphones plugged and using an eye mask to reduce the effects of jet lag. One should also avoid alcohol and caffeine. On arrival, one should adapt quickly to the time zone, relax and perform light exercises. One can also seek medical attention from a doctor to get help in overcoming the effects of the condition.
When one decides to make a trip to Europe, it is advisable for a person to carry all the vital documents. The precaution ensures that the tour is a success throughout and that in an event of an emergency, one can handle it without many complications.
The European Health Insurance Card is a crucial document for any traveler. The card gives access to medical services in any country across Europe. A holder of the card is given the same care as the citizens of the country they are touring. In ordinary situations, a person without the card is sent back to his country in an event of sickness. With the card, one can get medical help from any health center with the option of compensating immediately or when they get back home. The card is sure to make a person’s trip in Europe memorable and with no complications.
The European Health Insurance Card is made and distributed by every country independently. The document is available for anyone who is interested free of charge. The process of acquiring the card can last for not longer than a month and therefore parties interested are advised to apply for one a month before they make the trip. In an event where a holder can lose their card, a temporary replacement can be given on short notice.
The EHIC card contains the name of the holder and information such as when they were born and the number of identification. The card does not, however, contain data on the person’s health history. A person applying for the EHIC needs to have an appropriate medical insurance cover to qualify. The insurance must be from countries that are members of the European Union, or from countries such as Norway, Liechtenstein, Switzerland and Iceland. People from other countries need to have a residence in a country in the EU to qualify. If people are traveling as a family, every member should have their own EHIC.
The validity period for every card varies differently in each country and does not cover any sickness a person may have had before the trip. The card is only acceptable by the health providers in the public sector. Events such as loss of personal items, rescue from mountain skiing resorts and cruises do not get cover from the card. Such events rank as private and therefore cannot enjoy compensation. The EHIC covers occurrences, such as bites from insects, altitude sickness, being stung by sea creatures, and, travel vaccinations.
When you’re out on a trip, sometimes you need to get work done on the go. Your laptop, cell phone, and other devices though aren’t infinite; they lose their power and their charge regularly. One way to avoid this is to get a portable charger. These chargers come in all shapes and sizes, allowing for a steady charge for a multitude of devices. If you’re going to look into a portable charger, though, you’ll need to get one strong enough to charge your device.
For cell phones, and even tablets, a standard charger will do. It’ll be able to charge up your phone or tablet easily, but you still need to take into account what exactly you need from your portable charger. First of all is size, remember though the more power you’ll need the larger the battery will be of course. 5.000 mAh usually is perfect for a one-time charge for a phone. 10.000 mAh is much better for a multitude of charges or a charge for a larger object like a laptop. How many USB ports are you going to need is another thing you need to think about, the output, and the materials that the charger itself is made of, and you can even get chargers with 50.000 mAh.
Many available chargers have built in charger cords, so you can’t lose the cord on the go. Many have an increased durability that allows them to stay sturdy, in almost any situation. There are also many that can use solar power to charge themselves, making them self-sustainable, as long as the sun is cooperative. Many are also compatible with Bluetooth along with mirrors, flashlights, and even car jumpers. With all of these additions, you’ll most likely be able to find a charger for all of your needs. Some suggestions to look at would include the Braven BRV-Bank, Junopower Junojumper, and Winbest BK11904. Some chargers are even capable of being built right into your phone with a phone case. No matter what you need, you’re going to be able to find the best charger for you. One which would be able to charge your things as you need them, keeping them close and keeping you focused on your work.
With all of these possibilities, there are a lot of things to think of. Choosing the right charger is imperative to ensure that your devices are all charged up, no matter how long a flight or meeting is. As long as you choose the right charger, you’ll have nothing to worry about. Choose the wrong one though and you may not be able to get that spreadsheet or report done before you get to your meeting on the other side of the country. With a portable charger at your side there’s no way your work will go incomplete, just plug and charge off the power you’ve reserved.
EBACE 2016 – where people come to see the innovation of the aircraft business. There are many stunning new mark makers at EBACE this year, ready to knock your socks off. With amazing flight capabilities and luxury accommodations these plains are more than just passenger planes. Speed, grace, and the epitome of ingenuity they are sure to stun you with their amazing designs.
One of the aircrafts at EBACE this year was the Pilatus PC-24 made its appearance and became the most popular display on the site this year. This test aircraft finished its first flight in May of last year and appears to be versatile, elegant, and has the capability of landing on unpaved strips, paired with a need for only a short runway; the Pilatus PC-24 has become an interesting focal point for the EBACE this year.
The E-Jet E2 is more efficient and has also managed its first flight without issues. With a 24 % lower fuel burn rate this jet is in fact environmentally friendly. Expected to become an airliner, there will likely be a cooperate version that follows as has occurred with other jets made by the same company. Sleek and more efficient than anyone on the market today, the E-Jet E2 is a real contender in the sky.
Another stunning work of aircraft art comes in the form of the Textron; Textron Aviation has been taking orders for its new unnamed single engine aircraft. Carrying up to 5 people (pilot and passengers included) this little plane sits right next to the big boys without fear. Textron Aviation claims it will have the widest cabin, and offer flexible cargo options. Its first flight isn’t scheduled until 2018 though, so it might be a little bit of a wait before you see one of these unnamed beauties in the sky.
Finally, the most efficient of them all, the G450 and G550 from Gulfstream was able to use the companies own blend of fuels to fly a trans-Atlantic flight on renewable fuels. We were expecting to see this one pop up at EBACE, but Gulfstream rained on our parade and left the streamlined beauty at home while they boasted about how wonderful it is. With service entry starting out in 2018 we can’t wait to see this efficient jet in the skies. It’ll certainly be welcomed, and hopefully, the innovation of the sustainable fuel will be shared in models to come, all over the world. This kind of movement forward should linger in the minds of every company, for this is where all transportation is heading.
From planes built for your friends and family to planes built to use renewable fuel these planes, all have one thing in common. They are the most innovative technologies in transportation in ages. Flights will never be the same starting in 2018, and these innovations just may lend a hand to making the world a better a cleaner place to live.
Heading to the airport after work or having to go to a meeting through lunch is not ideal. Especially when you’re trying your best to eat in a healthy manner. It may seem impossible to find a healthy meal when your other coworkers are ordering Chinese at your meeting. Though it may be difficult, there are ways to eat in a healthy manner, when you’re busy but they may not always be obvious.
Not only does a cupcake look more tempting, but healthy food can be hard to find when you don’t know where to look. The good news is almost all menus have a healthy option. For example, at the airport you can opt for a salad or yogurt instead of the alternative. Bringing nuts or fruit such as apples or oranges with you makes eating healthy making choosing something you enjoy much easier. Limit any alcohol you might be tempted to drink; you could drink sparkling water instead. It fills you up and keeps you from snacking on those mindless snacks such as pretzels and chips.
Another problem that might pop up is drinks such as sodas or fruity drinks that are high in sugar. These are readily available at every corner and will tempt you but go for a healthier option, such as tea or water. Bringing food with you, such as a granola bar or a bag of nuts is a great opportunity to ensure you’ll be full for a long meeting or plane ride, but the main problem seems to be sweets. Avoid doughnuts, cupcakes, cookies, and other tempting treats.
Eating in a restaurant is even easier than juggling meetings. You can ask for a half order or your salad dressing on the side instead of on the salad. You can settle for an appetizer as your meal instead of having three courses as well, ask for your meal to be broiled or baked instead of fried. You can even ask if the restaurant would be willing to substitute parts of your meal for healthier options.
After a long day of meetings, flights, and eating in a healthy manner, feel free to have a small treat to yourself. Some dark chocolate or another small treat won’t damage your healthy habits, as long as you only eat one small treat to reward yourself. Don’t reward yourself after every meal, but after every day.
The biggest part is to search, look around the airport for healthy options; they may not be obvious at first, but they’re there. Find healthier options at meetings and try to restrain from snacking, especially when you’re bored. Trying to eat healthy may seem difficult, but it doesn’t have to be. Implement some of these options the next time you take a flight or have a work-related meeting. They will most likely keep you full, focused, and healthy, helping you focus on the most important parts of life, taking care of yourself and those that you care for.
When you’re heading out for your business trip to Asia, you’re stepping into a new world with different cultures and different expectations. The culture in Asia is different from place to place, and often time’s different things are perceived differently in Asian culture. With such a vast culture, you may feel lost or out of place unless you take some time to learn a little about the business culture.
In cultures such as the United States, or Canada, people are considered responsible for their own decisions. Any decisions to do one thing or another are decided individually, and it is seen as negative to ask for the input of others. In China though the opposite is true. There may be CEO’s and other business leaders making decisions, but they will always ask for a consensus from a group of people. There are many meetings or negotiations that end up leading the business to a final decision, be prepared to put your input into these meetings when asked.
A frustrating experience may come if you don’t understand how people in Asia do tasks and manage time. Most of the time they multitask unlike in Canada or the United States where tasks are done one at a time. In Asia, this means that schedules are not set in stone and can change at the drop of a hat.
Authority in the United States and Canada is solid, business owners make the decisions, but in Asia business, owners use their station to guide people in what they believe is the right direction. You should also try to avoid using numbers unless you must, and you may need to research what numbers mean in the culture you’re involved in. Some people will refuse to work with you if certain numbers depict negative outcomes.
Don’t use the first name to address people until they offer it to you. You can use the formal title “Mr.“ or “Mrs.“. There are some cultural characteristics in some countries such as Thailand where “Khun“ is used instead of “Mister“. In Myanmar it’s customary and politely to address people by their complete name.
Both of your hands should be used to exchange cards with business partners. And take into account, that’s important to keep business cards save. Don’t note anything on them – otherwise you may insult your business partner. Business cards should also be written in English as well as in the language of the country you visit.
To show your respect, it’s necessary to be punctual and don’t plan too less time between two business meeting because they can take longer than expected. It is also important to watch your behavior and look. When you’re in a meeting and talking to someone, always wear a business suit, don ‘t put your hands in your pockets, pay attention to your feet position – it may be rude to point them directly on someone – and don’t touch people ‘s head. You have also be prepared to take off your shows in some places, so wear suitable socks.
Some cultural changes may seem drastic or shocking, but they simply are the norm in many cultures in Asia. Understanding and being able to fluidly move from one culture’s norms to the others makes you a better business person, allowing you to make considerable progress toward positive goals.
With these possible differences in mind note that there are many more changes that you’ll have to be considerate of. The most important thing is that you’re prepared and manage to keep from offending the people you’re conversing with. Your business partners in Asia will have different customs that may confuse you or even cause you discomfort, but know that these practices and ways are normal for them. Adhering to their customs ensures that they are comfortable with you and your propositions. Ensure that you research the culture of the country and peoples that you’re going to be visiting.